Two representatives from each law school may attend for a per-person registration fee of $425 plus room expenses; additional representatives may attend but must cover their own transportation. Law schools are encouraged to send the chair or a member of the admission committee as one of their two representatives. The $425 per-person registration fee covers conference materials, round-trip excursion travel for the two designated representatives, and all meals except Thursday night’s dinner on your own. You are required to book your reservations through LSAC’s travel coordinator to ensure that you are receiving the excursion travel fare (see Travel Arrangements). The registration fee and your room constitute your 40 percent share of conference costs. Registration forms must be received by Monday, April 24 in order to confirm participation in the conference. A late fee of $50 will be applied to all registrations received after April 24. Fees need not accompany registration forms but must be received prior to the conference or paid to LSAC at the conference. Note: You may register online by clicking here.
Participants should make their room reservations directly with the Fairmont Royal York no later than April 24. Rooms can be reserved online by clicking here, by calling the Fairmont at 416.368.2511, or by going to www.fairmont.com/royalyork/ and using promotional code GRLAW1. In making reservations by phone, you must identify your affiliation with LSAC to receive the conference room rates. Room reservations must be made by Monday, April 24 in order to take advantage of the special conference rate of $209 CDN for singles or doubles plus applicable taxes (currently 15%), per night. The hotel has no obligation to provide rooms at the conference rate after April 24. You will be responsible for settling your own hotel bill when you check out.
ONE ROOM PER ATTENDEE
In order to assure that participants obtain rooms in the LSAC block at our hotel, extra rooms for guests and family members will not be available until all participants have been served. If you would like to be placed on the waiting list for an additional room in your name, please e-mail us at with your name, school, phone number, arrival date, and departure date. You will be contacted after April 24 either way. If you are sure your friends or family members will be coming to Toronto, it is best to make reservations outside the group block at the nonconference rate, in addition to being on the waiting list.
Participants are required to arrange flights through LSAC’s Coordinator – Governance Meetings and Travel, Dona Vinall. To book your flight, please call Dona at 215.968.1203 between
8:30 AM and 5:00 PM EST by Monday, April 24. Electronic tickets will be issued and itineraries will be sent. All participants will be booked on flights into Toronto Pearson International Airport. If LSAC is required to pay a higher airfare due to a personal/business side trip, lateness in reserving a flight, or because you do not acquire the Toronto excursion fare, you will be responsible for the cost of your ticket, and the Toronto excursion fare will be reimbursed to you after the conference. Additional representatives beyond the two per school covered under the cost-sharing formula must pay the $425 registration fee, plus transportation costs. Additional representatives are not required to use LSAC’s Coordinator – Governance Meetings and Travel for arranging flights, though they are welcome to do so. If they do, LSAC will require that they pay in advance (by credit card) for their airplane tickets. The same holds true for guest tickets. Booking tickets directly with LSAC will allow additional representatives and guests to take advantage of the lowest airfare rates available.
US Customs and Border Protection (CBP) is the unified border agency within the Department of Homeland Security. On March 1, 2003, CBP combined the inspectional workforces and broad border authorities of the US Customs Service, US Immigration and Naturalization Service, Animal and Plant Health Inspection Service, and the entire US Border Patrol. Every 30 days, returning US residents are allowed to bring back $400 US worth of merchandise duty-free, provided visitors have been out of the US for at least 48 hours. If the length of stay is less than 48 hours, $200 US worth of merchandise may be brought back to the United States duty free. You may consider registering certain items with CBP before you depart—including watches, cameras, laptop computers, and CD players—as long as they have serial numbers or other unique, permanent markings. Take the items to the nearest CBP office and request a Certificate of Registration (CBP Form 4457). It shows that you had the items with you before leaving the United States, and all items listed on it will be allowed duty-free entry. CBP officers must see the item you are registering in order to certify the certificate of registration. You can register items with CBP at the international airport from which you’re departing, and you can keep the certificate for future trips. For further information, and to find the closest CBP office, visit the CBP website at www.customs.gov.
Currency can be changed into Canadian funds at banks and kiosks throughout the city, as well as in the airport (identification may be required). Many Toronto merchants accept American currency, although change from your transactions will be given in Canadian currency and exchange rates will differ with each merchant. Only at banks are visitors guaranteed the official exchange rate. You’ll also find cash machines/ATMs throughout the city, all of which will dispense cash in Canadian currency. Traveler’s checks and credit cards are accepted at most (but not all) major retailers. At the time of printing, the exchange rate was $1.15 CDN to one US dollar.
If you require the use of your mobile phone while you are in Canada, be sure to check with your provider. You may need to acquire an international roaming plan to place and receive calls.
LSAC cannot reimburse for airport parking in your home city, taxi fares or shuttles, recreational activities (including spa services), telephone calls, valet services, gifts, individual bar bills, meals or transportation services in lieu of those provided, or any other personal expenses. LSAC cannot reimburse any airline fees incurred if your travel plans change.
GROUND TRANSPORTATION FROM TORONTO PEARSON INTERNATIONAL AIRPORT TO THE FAIRMONT ROYAL YORK
Participants must make their own transportation arrangements to and from the hotel. This will not be a reimbursable expense. For your reference, cab fares from the airport to the hotel are approximately $45 CDN, and travel time from Toronto Pearson International Airport to the Fairmont averages 40-45 minutes. A less expensive option is the Airport Express Bus, which arrives every 30 minutes in the morning and every 20 minutes in the afternoon in every terminal. The Airport Express Bus drops you off directly at the Fairmont Royal York but may stop at additional hotels along the way. The fare is $16.45 CDN one-way and $28.35 CDN round-trip. Reservations are not necessary on your arrival, but please be sure to book your return trip with the concierge at least 48 hours in advance. We have also secured a discounted group rate from Dollar Rent A Car if you choose to rent a car. Dollar has locations at the airport and downtown. Look for more information in your confirmation packet. Valet parking at the Fairmont Royal York is $32 CDN per day.
Guests will be able to enjoy all meals and social functions for a $425 fee per person, or may choose to attend Wednesday’s, Friday’s, and/or Saturday’s evening events only. Please indicate your guest’s meal choices on the registration form and include the appropriate fees with your conference registration. LSAC cannot process any guest registrations without full payment. Your guest(s) may choose from the meal-plan options listed below:
- All meals: $425
- Wednesday’s reception/dinner: $50
- Friday’s reception/dinner at the Hockey Hall of Fame: $90
- Saturday’s reception/dinner: $60
- Wednesday’s, Friday’s, and Saturday’s evening events: $200
Important:Only a very limited number of meal tickets for guests will be available on-site. This is because LSAC must order and guarantee the food for an event a full week before the conference begins. If you want to ensure that your guest(s) can dine with you, you must purchase a meal plan prior to Friday, May 19. Also, the meal plans that appear above will be the only options available for purchase; it is not possible to purchase individual meals for breakfast or lunch. Toronto offers a wide variety of restaurant choices, and family members and other guests of conference participants will find a range of food selections and prices to satisfy their appetites and budgets. Badges will be required for all meal events. If your guest(s) will not be attending any of the planned meal functions, there is no need for the guest(s) to register, and no badge(s) will be issued.
Time has been set aside during breakfast on Thursday and Friday mornings, and on Friday and Saturday afternoons, to give auxiliary groups an opportunity to meet. Groups that would like meeting space are asked to contact us at . All requests for meeting space must be received by Monday, April 10.
ATTIRE AND WEATHER
Casual attire is acceptable for all meeting and dining functions. Be sure to bring comfortable walking shoes so you are ready to explore the many sights of Toronto. Daily highs in late May and early June average in the high 60s/low 70s Fahrenheit. Don’t forget a light coat for the cooler evenings, as well as a sweater for the air-conditioned meeting rooms.
CANCELLATIONS AND REFUNDS
Registration fee refunds minus a $50 processing fee per registrant will be granted to requests received in writing prior to May 22, 2006. No refunds will be granted after May 22. Late fees are not refundable. Refunds of meal plans will be made if the request is received at least 48 hours prior to the conference. All refunds will be processed after the annual meeting. If your airline ticket is nonrefundable, you or your law school will be required to reimburse LSAC for its cost; in most cases, these tickets can be applied toward travel within one year of the ticket issue date in the name of the ticket holder only.
Questions concerning the program should be directed to Susan L. Krinksy, Chair, Associate Dean for Admission, Financial Aid, and Career Development, Tulane University Law School (phone: 504.865.5930; e-mail: ); or Anne M. Brandt, Associate Executive Director for Education and Prelaw Programs, LSAC (phone: 215.968.1297; e-mail: ). Logistical questions should be directed to our Member Support Services department at ).
|Hotel Deadlines Can Be Misleading
Have you ever called to make a conference hotel reservation on or before a deadline, only to be told that there are no more rooms at the conference rate? This is because groups like LSAC promise a hotel that its attendees will reserve a certain number of rooms, and all of these rooms have been booked. It is a common misconception that the group rate is available until the deadline, when, in reality, the group rate is available until the deadline or until the block fills up—whichever comes first. The hotel has no obligation to offer additional room nights to LSAC, as it can sell the rooms at a much higher rate to business travelers or vacationers. Unfortunately, LSAC cannot make the block bigger than the expected attendance because it is obligated to pay for every room night to which it has contractually agreed. So, book early and cancel rooms as soon as you know they won’t be needed. You may be helping a colleague who could not get in the room block!