Last Updated: June 16, 2010
March 2010
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Everything Old Is New Again
By JoAnn Sabol

For a number of years, law schools have received a notice from LSAC each spring asking them to visit the website to provide LSAC with "Call for Copy" information related to electronic application processing. The LSACnet website has served its purpose well: over the years it was expanded and modified to collect the information necessary to support the processing of electronic applications and law school reports. As the features and flexibility related to electronic application and law school report processing continue to grow, it became clear that we needed a fresh start. This year there will be a new feature added to ACES² to facilitate the collection and processing of all information related to the Application Life Cycle.

Did you know that there are nearly 100 separate school-chosen preferences that control the life cycle of an electronic application and its associated law school report? These preferences control things like

  • e-app availability dates;
  • simplex and duplex printing;
  • LOR requirements; and
  • paper suppression or bundling of e-apps and law school reports

Currently, entry of these preferences is done through a variety of applications, and some preferences are collected manually. Also, the preferences are collected and applied at a variety of levels:

  • Application level
  • Term level
  • Year level
  • School level
  • Based on date ranges

The new and improved data collection process will standardize the collection of all application and law school report preferences. Now data will be collected and stored at the application type, term, and year level. All preferences will be collected in one location to allow for easy recognition of available options and assessment of relationship between options. For example, today we collect information regarding the number of LORs required separately from the collection of preferences regarding how the receipt of LORs impacts law school report processing. Collecting this information using two different methods opens the door to possible conflicts. The new data collection method will present all related information in one place and provide validity checking to verify that no conflicts have been created. Also, by collecting all preferences at the type, term, and year level, it is now possible to do things like bundle electronic applications and reports for first-time applicants, while at the same time allowing electronic applications and reports to be sent separately for transfer applicants.

The new functionality will be available under Utilities in ACES². A new menu option titled Application and Report Settings will lead you to the data collection process. Once all of the necessary information has been entered and verified, it can then be submitted for processing. E-mails will be automatically sent during processing to keep everyone informed as to the status of the application.

The security around the new data collection process has also been expanded. The current data collection process allows for only one user per school to enter data. The new process will allow for one or more users to be assigned to each different application type. It will also be possible to assign users the view-only rights or to simply assign rights to receive e-mail notification during the process.

There will be a variety of opportunities to learn more about this new functionality. A session at ESCon will be dedicated to the details of the new data collection process. Your regional support team will be offering online training as we get closer to e-app season.